Foundation Year 1
Foundation trainees are allowed a total of 15 days study leave. This time will take the form of regular scheduled teaching / training sessions (or similar arrangement) as agreed locally. As such, F1 trainees are expected to attend their weekly foundation teaching programme and other local educational training. In addition, F1 trainees are able to undertake career tasters for up to 5 days. The time spent on a career taster is taken out of their F2 study leave allowance. At the discretion of the clinical tutor, study leave time may be taken to present at regional or national conferences. Again, the time spent will be taken out of their F2 study leave allowance. There is no other specific study leave allowance for F1 trainees
Foundation Year 2
Since 2005 the policy for doctors in UK Foundation Programmes has been to meet the demands of the curriculum, including the “generic”, non-clinical, skills” which the curriculum specifies. Foundation Schools deliver this part of the curriculum through their teaching programme. Attendance on these programmes may require half of the 30 days statutory study leave allowed to registered training grade doctors. The cost of providing some of the curricular requirements such as simulation training can be claimed from the HEE WM study leave budget. (Please note, trust mandated training cannot be funded from the study leave budget. Health Education England West Midlands (HEE WM) policy on the remaining 15 days study leave has been for postgraduate Clinical Tutors, who decide on study leave requests by F2 doctors, to enable the trainee to concentrate on other aspects of Foundation training. In particular allowing the trainee to experience specialities not otherwise encountered to help make specialty career choices (taster experiences). At the discretion of the Clinical Tutor, study leave can be approved for activities in accordance with the UKFPO reference guide. This includes activities related to: • support the aims of the foundation programme; • achieve the foundation outcomes; or • explore career opportunities and improve wider professional development. Courses which fulfil these criteria include: • Skills courses that are beneficial to an FY2 trainee during a particular placement. E.g. NLS, APLS, BASICS ATLS if doing Emergency medicine or the appropriate specialty. Please note: only one skills-based course should be approved for the trainees Foundation year. The course must be attended either prior or during the relevant placement but NOT after. The limit of one skills course excludes ALS (Foundation requirement) and NLS (if required in a paediatric placement). • Teaching skills courses Study leave in West Midlands Foundation Programmes 3 • Attending conferences where the Foundation trainee is presenting. (If presenting at conference outside of UK, please see section on international study leave.) • Managing / exploring career courses e.g. College Open days / career days. It is expected that foundation trainees attend local courses if offered and should only consider out of region courses if not available locally. Wherever possible, study leave time should be split equally between each placement (5 days per placement.) If this is not possible, approval should be sought from the FTPD / Clinical tutor. Study leave for interview preparation courses (including specialty application exam courses e.g. GP) do not fulfil the above criteria and so will not be approved. Leave for interviews is not covered by study leave. Trainees will need to consult local trust policy The UKFPO has mandated that study leave may not be used for Foundation doctors to prepare for national exams, e.g. Royal College, as these are seen as appropriate to speciality programmes and not Foundation programmes. Therefore, while there is no bar for foundation trainees taking postgraduate exams: • No study leave will be allowed for private study for post graduate exams • Study leave can be allowed for the day of the exam only, but no budget for exam fees, travel or expenses is available. All F2 doctors should be aware that although there is no maximum cap to the study budget, they are spending taxpayers’ money when requesting funding for courses. Courses should therefore be applicable and chosen carefully. It is partly for this reason that permission for study leave during the Foundation Programme will be entirely at the discretion of the Clinical Tutor, and will rely on excellent progress in the Foundation Programme as a minimum prerequisite
Military FY Trainees
There is no formal study leave allowance or budget for military FY trainees. The only exception to this is for ALS, which is a curriculum requirement. As the military training programme is managed by the Defence Deanery, all clarification about study leave for military trainees should be directed to the Military Associate Dean (Defence Deanery) covering the Midlands region.
Academic Foundation Trainees
At the discretion of the FSD, academic trainees in education or leadership programmes can apply for study leave time and 50% funding for a full Postgraduate Certificate relevant to their programme. If the academic institution providing the PGC request payment on a module by module basis, 50% funding will be given for each module provided the trainee commits to completing the whole certificate For academic FY trainees in research roles, support will be given for attending conferences to present research work. This would include international conferences in line with the policy below.
Study Leave Appeals
All study leave is approved at the discretion of the FTPD / Clinical Tutors. If any aspect of study leave is unclear, this should be discussed with the FSD in the first instance. If the trainee does not agree with the decision of the FSD, then they are entitled to appeal to the study leave committee stating precisely the reason why they are appealing.
Study Leave Rules
ALL APPLICATIONS FOR STUDY LEAVE MUST BE SUBMITTED WITH NO LESS THAN 6 WEEKS NOTICE, ALONG WITH A COPY OF THE PROGRAMME AND EVIDENCE OF AN AGREED PDP (Personal Development Plan)
RETROSPECTIVE STUDY LEAVE APPLICATIONS / CLAIMS WILL NOT UNDER ANY CIRCUMSTANCES BE CONSIDERED
ADDITIONAL GUIDANCE ON HEALTH EDUCATION ENGLAND (HEE) APPROVED COURSES AND
SPECIAL APPROVAL REQUIREMENTS CAN BE VIEWED USING THE HELPFUL LINKS SECTION BELOW
Reimbursement of Expenses
Expenses can only be claimed after you have attended the approved Study Leave event.
You will need to submit your expense claim using the ‘Study Leave Expenses Claim Form’, along with all receipts and a copy of your attendance certificate, to the HGS Study Leave Coordinators (contact details shown below).
Claims must be submitted within 2 months of course attendance.
Health Education England (HEE) Approved Courses
Health Education England (HEE) Approved Course List = https://www.westmidlandsdeanery.nhs.uk/support/study-leave/trainee-information
Study Leave Co-ordinators
Angie Bird - Ext 42167 - Tuesday, Wednesday and Thursday
Lorraine Darby - Ex 40176 - Monday, Wednesday and Thursday
All enquiries regarding Study Leave please contact [email protected]
Any enquires/suggestions regarding Study Leave please contact [email protected]